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Faculty/Staff Guide: Circulation Services

Overview of Library resources for LaGuardia Faculty and Staff.

Access Print Resources


CUNY Faculty can borrow regular loan items for eight-weeks with one eight-week renewal. Overdue fines are $0.25 per day for each regular loan item. If the item is recalled by another patron, this fee increases to $1.00 per day.


If LaGuardia’s Library does not have a book you are looking for, you can request it from any other CUNY Library. There are more than 7.5 million print volumes in the CUNY Library system. Books requested through this program can be picked-up at any CUNY Library, so if there is another campus closer to your home you can have materials sent there. More information on requesting books can be found here


Access your Library account via the online catalog to view current loans, CLICS requests or utilize your one renewal. More information can be found here.

Do you have any questions about Circulation Services?

Department E-mail:

Department Phone: (718) 482-5426

More information about Circulation Services:

Find Books - Library Catalog Search

Use this catalog search box to see what books (and ebooks) are available in CUNY Libraries (or search via the CUNY Libaries Catalog directly):

Keyword(s): Search in:Phrase?:

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Course Reserves

Reserve Collection

General Information

The Reserve collection includes books, articles, periodical issues, and sample exams which teaching faculty have requested to be kept for short-term use by their students. The Library also attempts to keep on Reserve as many course textbooks and required reading materials as possible. Instructors must place orders for these books in the college bookstore and then inform the library. Items are removed from the collection at the end of each semester unless the instructor notifies the library that these materials are still in use.

These collections can be accessed using your valid ID card and may be requested at the Library's Circulation/Reserve Desk.

Information for Faculty

What You Must Provide

In order for your materials to be processed and made available to your students at the start of the semester, please follow these guidelines:

Important: If you would like the library to purchase reserves books, you must request that they be placed on order with the college bookstore via your department. Otherwise, we ask that you place a personal copy of the book on reserve.

Please fill out a form for each item that you would like placed on reserve.

  • complete citation filled out on the form,

  • your date needed by filled out on the form,

  • photocopy of article or book chapter you are requesting as attachment or hard-copy delivered to Circulation Desk (the Library does not photocopy),

  • syllabus for your course with your requests.

Photocopies to be scanned must be very good quality and include a complete citation typed or clearly printed on the first page.

What You Need to Know

Submission Deadlines

Please make your reserves requests as early as possible. Availability of items can vary widely.

Requests will be processed on a first come, first serve basis — please keep in mind that new book orders may require several weeks to process. Material that must be located or recalled will require additional time.

Material which CAN be placed on Reserve

  • Books owned by the Library — to expedite your request please get the books from the stacks and bring them to the Circulation/Reserves Desk.

  • Videotapes owned by the Library.

  • Personally owned videotapes (not duplicated videos); the Library is not responsible for loss of or damage to personal copies.

  • Personal copies of books (the Library is not responsible for loss of or damage to personal copies).

  • Photocopies of articles or book chapters you are requesting (the Library does not photocopy).

  • Course ephemera: Syllabus, assignments, etc.

Material which CANNOT be placed on Reserve

  • Library reference books or reference videos are not placed on Reserve; refer students to the Reference area or Media Center where materials can be used.

  • Interlibrary Loan books.

  • Library periodicals.

Electronic Reserves Material

  • Materials may be submitted in paper format, or in an electronic format (Word, Excel, PDF, HTML).

  • Lengthy documents will be broken into smaller parts to minimize downloading and printing time.

  • The library will NOT scan/place entire books on the ERes site.

E-Journal/E-Book Links

When an article is available in one of our electronic journals, instructors should indicate the appropriate database in their syllabus instead of placing the article on reserve. Reserve processing staff will review reading lists to determine if the library has electronic access to articles. Electronic journals are available 24 hours a day, 7 days a week. To find out if the Library has access to an e-journal, check Find a Specific Journal or Magazine.


Staff does not send confirmation regarding the receipt or status of the request. All instructors are encouraged to view the ERes site to check on the availability of the requested material prior to assigning it to their students.

Requested Semester Only

Material placed on Reserve will remain there for the requested semester only. Unless you request otherwise, all material will be removed from Reserve at the end of the semester: ERes documents will be archived, Library material will be returned to stacks, and personal material will be returned to faculty.

Password Protection

Passwords will be assigned for every course page. It will be the instructor's responsibility to disseminate the password to the students. Staff will not distribute passwords to students.

Copyright Guidelines

The Library will comply with the current copyright guidelines for CUNY libraries. Where materials do not fall within fair use, they may still be placed on Reserve providing permission is being sought from the copyright holder. The Library reserves the right not to accept materials for Reserve if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use, and will not knowingly accept materials that violate copyright law. Instructors who manage their own ERes course site must obtain copyright clearance for material they place on their site. Some material is prohibitively expensive to place on reserve electronically; in such cases, the Library will try to purchase a print copy.

The following can be used as guidelines for copyright compliance: (C)OPYRIGHT@CUNY.


For managing your course site, or for technical concerns, contact: Nwe Oo ( in the Library Circulation Department (x5426). 

Library Media Resources Center
LaGuardia Community College
31-10 Thomson Avenue, room E101
Long Island City, NY 11101
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